A Step-by-Step Guide to Filling Out the IEC Application Form Online

An important company identification number needed for importing or exporting products and services from India is the Import Export Code (IEC). Businesses involved in foreign trade require an IEC, which is issued by the Directorate General of Foreign Trade (DGFT). Applying for an IEC is now a smooth and effective process thanks to digitization. This tutorial explains how to complete the online IEC application form in 2024 step by step.

Why Do You Need an IEC?

IEC is essential for:

Customs Clearance: Required for clearance of imported or exported goods.

Bank Transactions: Facilitates foreign exchange transactions.

Government Schemes: Enables businesses to benefit from various export promotion schemes.

Prerequisites for IEC Application

Before beginning the application process, ensure you have the following:

Business Entity Documents:

PAN card of the individual or business.

Valid address proof (e.g., Aadhaar, passport, or utility bill).

Certificate of Incorporation (for companies).

Partnership deed (for partnerships).

Bank Account Details:

A cancelled cheque or bank certificate with the entity’s account number, IFSC code, and bank seal.

Digital Signature Certificate (DSC):

Required for authentication of the application.

Active Mobile Number and Email ID:

For communication and OTP verification.

Step-by-Step Process for Filling Out the IEC Application Form

Step 1: Visit the DGFT Website

• Go to the official Directorate General of Foreign Trade (DGFT) website: https://dgft.gov.in.
• Navigate to the “Services” section and click on “IEC Profile Management.”

Step 2: Register on the DGFT Portal

• Click on “Register” to create an account.
• Enter your details, including name, mobile number, email address, and PAN.
• Verify your email and mobile number using OTP.
• Set a secure password and complete the registration process.

Step 3: Log In to Your Account

• Use your registered email ID and password to log in.
• Once logged in, select “Apply for IEC” from the dashboard.

Step 4: Fill Out the Application Form (ANF-2A)

• The IEC application form (ANF-2A) consists of the following sections:
• A. General Information
• Name of the Applicant: Enter the individual or business name.
• PAN Details: Provide your 10-digit PAN.
• Nature of Concern: Specify whether it’s a proprietorship, partnership, company, or LLP.

B. Address Details

• Enter the principal business address.
• Upload address proof as a PDF file (max size: 5 MB).

C. Bank Details

• Enter your business’s bank account number, bank name, and branch.
• Upload a scanned copy of the cancelled cheque or bank certificate.
• D. Other Details
• Indicate whether you are applying for a new IEC or modifying an existing one.
• Specify if the applicant is an exporter, importer, or both.

Step 5: Upload Required Documents

• Attach scanned copies of the required documents:
• PAN Card.
• Address Proof.
• Bank Certificate or Canceled Check.
• Ensure all files are in PDF format and within the size limit.

Step 6: Preview and Validate the Application

• Review the filled-out form to ensure all details are accurate.
• Use the “Validate” option to check for any errors or missing fields.

Step 7: Pay the Application Fee

• Proceed to the payment section and pay the IEC application fee (₹500) online via:
• Net Banking
• Credit/Debit Card
• UPI
• After successful payment, you will receive a payment acknowledgement.

Step 8: Submit the Application

After fee payment, digitally sign the application using your DSC or Aadhaar-based e-sign.

Submit the application for processing.

Step 9: Track Your Application

Navigate to the “Track Application Status” section on the DGFT portal.

Enter your application reference number to check the status.

Post-Application Process

• Processing Time: IEC issuance typically takes 1-5 working days.
• Download the IEC Certificate:
• Once approved, log in to your DGFT account.
• Download the digitally signed IEC certificate.
• Verification: Share your IEC number with customs authorities and financial institutions as required.

Common Mistakes to Avoid

• Incorrect PAN Details: Ensure the PAN matches the business entity.
• Invalid Documents: Upload clear and valid documents to prevent rejections.
• Incomplete Information: Double-check all fields before submission.
• Non-Verification of Email/Mobile: Complete the OTP verification step to avoid delays.

Benefits of IEC

• Facilitates Global Trade: IEC simplifies the import-export process.
• Access to Incentives: Enables businesses to avail themselves of export subsidies and schemes.
• No Renewal Required: IEC is valid for a lifetime without the need for periodic renewals.
• Increases Credibility: Enhances the business’s reputation in the global market.

Conclusion

A crucial initial step for any company hoping to do business internationally is obtaining an IEC. Faster approvals, convenience, and transparency are guaranteed by the digitalized application procedure. You may properly fill out the online IEC application form and open doors to international business expansion by following these thorough instructions.